Payment of fees
This note should be read in conjunction with the terms and conditions Parent Contract (The Contract). If there is any dispute between this note and the Contract the clauses of the Contract shall prevail.
School fees and additional charges may be paid in one of three ways:
- Direct Debit Termly (default) or Monthly
- Via the Parent Portal
- Fees in Advance Scheme
Direct Debit
Termly payment of school fees by DD will be made as follows: on the 27th day of the month (or soonest thereafter) as per below:
Autumn Term - 27th August
Spring Term - 27th December
Summer Term - 27th March
Monthly payment equal to one quarter of the term’s fee will be collected on the first working day of each month as below:
One-quarter of the relevant term’s fee will be collected on the first working day of each month, as follows:
| Autumn Term |
Spring Term |
Summer Term |
| August |
December |
April |
| September |
January |
May |
| October |
February |
June |
| November |
March |
July |
Additional charges (Extras) arising from the previous term are collected by DD in full as follows:
Autumn Term Extras - 1st February
Spring Term Extras - 1st May
Summer Term Extras - 1st September
Note that Nursery Fees are treated as an ‘Extra’ but are due in the same term that they arise.
In all cases, if a DD should fail, then the balance of the term’s fees due becomes immediately payable.
The school may, at the discretion of the Bursar, accept fee payments by other methods than the above; in such case, payment in full needs to be made before the start of each term.
Via the Parent Portal
Following notification of the Fees/Extras becoming due, click on the relevant invoice on the Parent Portal to pay by card.
Fees in advance
The school operates a scheme under which a family member, or someone else with the consent of the parents, may make an advance payment of fees by depositing a lump sum in the general funds of the school at any time after a place at the school has been accepted. In exchange for the Advance Payment, the school allows a discount in the fees, calculated at compound rates of interest, currently 3.75% (Aug 2023).
An Advance Payment should be made by cheque or BACS and may cover any number of terms, subject to a minimum of three terms and a maximum of the number of terms that would take the pupil up to the end of Year 8. Payments in cash cannot be accepted.
Note that Fees in Advance do not cover any Extras that may arise, which must be settled by DD.
Early Years Free Entitlement
Current universal entitlement is for up to 5 x 3 hour free education sessions from the term following a child’s 3rd birthday until the term in which their 5th birthday falls. Each child is eligible to receive 38 weeks x 15 hours funding each year but Saint Ronan’s can only offer 31 weeks, in line with its academic year. Hence the remaining 7 weeks are ‘lost’ and may not be claimed at another setting.
Note that due to changes in Government policy, we are no longer able to offer extended hours for working parent entitlement (where eligible) for any age group [from Sept 2025].
Changes in Government policy will be kept under review and may lead to a change in our offering in future terms.
Please note that Saint Ronan’s School offers the funding in three hour periods in the mornings from 8:30am to 11:30am.
A charge arises for the additional periods of the day, after these free periods. There is also an additional charge for lunch, consumables, trips and any specialist tuition that may be provided.
If free entitlement only is to be accessed, children must be dropped off and collected in a timely manner to avoid additional charges.
Childcare Vouchers
Childcare Vouchers may be used to pay for childcare for children up to the age of 16. This means that After School Clubs, Breakfasts, Suppers, Holiday Clubs Nursery education and Boarding are covered but other Extras are not.
To be eligible for the vouchers, you need to be employed. This ‘salary sacrifice scheme’ would be a variance to your Terms and Conditions of Employment and would save you money on tax and National Insurance*
Further information can be found at:
Employers can pay vouchers directly to the school or through an Internet-based voucher provider. For further information on these Fees and Extras payment methods, please contact the Bursar or Finance Manager (01580 754 318).
*From 5 October 2018, childcare voucher schemes will close to new applicants. You may be able to get Tax-Free Childcare instead.
You can keep getting vouchers if you’ve joined a scheme and get your first voucher before the scheme closed in October 2018, as long as:
- you stay with the same employer and they continue to run the scheme
- you do not take an unpaid career break of longer than a year
